How to Manage Your Business While Traveling

Whether it’s following up on work, assigning tasks, checking on your business mail, or just replying to customers, it can all be done from your phone. As a matter of fact, almost anything can get done online, through your phone today.

Yes, it’s that simple. But don’t go running home or rushing off to your next vacation destination just yet! We need to establish how you can get all this done and more without being at the office. Keep reading to find out the key factors you need to consider when managing your business while traveling or being away.

Key Factors to remotely managing your business:

Conduct Regular Meetings:

Everyone doesn’t need to be huddled up in the conference room to conduct a good meeting; you can get remote employees, freelancers, and employees at the office all in the same meeting with just an internet connection.

Now meeting on a daily or even weekly basis can be difficult while you’re traveling because you’re mostly busy and have other things to address. However, meeting with the managers weekly or bi-weekly will reassure your presence in the office and confirm your supervision on all business matters.

You can easily conduct meetings through Skype or Google Hangouts where everyone can see each other and even share files if needed. You can also use Google Slides for presentations or Team Viewer to share your computer screen with everyone for demonstration.

Be sure to regularly interact with your employees no matter where you are and build close relations with them that can evolve into trust. If this is accomplished, you’ll never need to worry about business when you’re away.

Follow-up on Work Progress & Hours:

You being away from the office should never mean work doesn’t get done or is on pause. Technology created a solution for slacking or lazy employees, time tracking software. This type of software allows you to track employees working hours so you will always be updated with who came late or who worked overtime.

Employees will be able to track their shifts, breaks, and leave notes on their work progress.

There are many types of time tracking software, some are essentially focused on tracking working hours like ClockIn Portal that generate timesheets and can be integrated with payroll systems.

Others include a project management feature like Zoho Projects where you can share projects, assign tasks, and follow-up on tasks.

You can also use essential project management software like Basecamp or Asana that mainly focus on getting work done efficiently. Project management software allows you to assign tasks, update them with comments, set deadlines, add attachments, and eventually mark them as complete. With a straightforward tracking method of working hours and work progress, employees will feel obligated to stay focused and get things done faster.

Handle Business Mail Instantly:

While traveling, your mail is something you mustn’t forget about. Neglecting your mail for even a few days can lead to problems. Unattended mail can be important contracts from clients, documents from partners or investors, or feedback from your customers.

With a virtual mailbox, you can take your mail with you wherever you go.

A virtual mailbox is a mailbox that you can access online and handle your mail. The options vary from shredding any document or forwarding packages to opening, archiving, or downloading mail in just a few minutes. Your mail is delivered to secure mail facilities where the envelope is scanned and uploaded to your cloud-based mailbox for you to control.

So not only is it remote access to your important mail, but it eliminates the need for a mailroom! This means lesser paper storage, no mail operators, and faster mail operations, a win-win for you and your pocket.

Now, you’re ready to go!

With your business essentials all in check, you can easily travel whenever needed without worrying about work falling behind or inefficiently managing your business. By following these three factors, you can manage your tasks and still have time to enjoy your vacation!

PostScan Mail guarantees that a future change of address or being away for frequent traveling will not pose any problem. They receive your mail, scan the outside, and alert you online. You can then view your scans and manage your mail and packages remotely through any device connected to the internet. Upon your request, they can scan the content of your letters, shred or recycle the junk mail, forward your items to the address you pick or store your mail at their facility for as long as you wish, all with just a click.

How to Create a Brand Professional That People Want to Get Behind

Have more than a blog and a social media account.

In case you desire to generate a significant impact as a business online, having a blog and a social media account is definitely not enough. What is crucial is to be aware that there has to be a brand behind that blog and social media account. There have to be something that make people feel is a whole, not just a bunch of posts and comments that are not tied together. Having a logo doesn’t automatically makes your site a brand. To have a real brand you have to comprehend what’s behind all the text you can write, it’s like the essence that is deep of your whole platform, it is that little something that makes it special. Once you have a brand you’ll have fans, in order to achieve that you need to create yourself and image, that image you create needs to get exposure.

When can you conclude you have a brand.

You may ask yourself, if I have my site logo, and it doesn’t is the brand, then what is it? Something is pretty obvious, a brand without a name is not a brand. When you register your company you give it a name right? That name will be your online site’s name at the same time. The big company Google, says, that brands are more successful at SEO nowadays, at the same time from the user’s perspective sites with brands can be seen as even more professional than sites with no brands defined. A good example for this: if you call your site “Sports World”, it will work much better than just calling it “Sports Articles”.

Visual language of your brand.

Something that is also very important in this concept is having “visual language” in your site. After your logo has been created, the next step is selecting the colors and also images that relate to your business brand and are the basis of your brand’s logo. At the moment you have all these elements, you have to combine them into everything else you develop to your site. For example if your logo has the colors black, brown and gray, then your website needs to use these colors, same for your social media accounts, it’s about expanding your visuals to everything that you create from now on for your business.

Your Mission Statement.

So, the work doesn’t end there. Now you need to be able to create what is called as “The Mission Statement”. This is the more important aspect of your brand. Some experts say this mission statement is what to need to be defined first. “The Mission Statement” is just a short paragraph that explains what is your business about. Basically what you do and the reason behind it. This includes the goal you have, the vision and also the commitment you put to make it works. After you define this, you’ll have a better vision of what your business is about and based on that you’ll get the inspiration you need to create the elements of your business, the logo and the name are a couple of them. At this point you made your business name and your logo stand for something, thus now people can stand behind you and your business.

Helping You Better Understand Leadership With These Simple To Follow Tips

Having good leadership skills is important if you are in charge of one person or 500 people. Good communication, people skills and many other things are required of great leaders. If you do not have these skills already, it is time to learn. Use the tips below to become a more effective leader to your team.

When you’re a leader, you’ll need to be accountable. If you make a mistake, admit it and move on. It can be easy to push the blame onto other people, but this should really be avoided. If you’re accountable when you’ve made a mistake, the people around you will feel the need to be more accountable if they’ve made a mistake.

When attending meetings, act like you’re stupid and don’t know anything. You are not actually stupid, of course, but adopting this mindset makes you more likely to accept input from other people who may actually know more than you do. Arrogance has been the downfall of many business leaders, after all.

Be confident in a decision before you share it with others. If you look indecisive, that will cause those beneath you to be indecisive as well. Not only that, but indecision causes others to be able to try to take your position. Instead, deliberate in private before you make any announcements.

Look for talents that others have. If you’re in need of people to work for you, you should easily be able to decide on the people that will work the best. That applies both to contracting people and hiring them.

Watch out for project creep. This can happen when your project’s scope isn’t clearly defined. If you have control over the project, resist the temptation to add more project objectives as time goes on. If you are receiving external pressure to expand your project, resist it with all your might. Your subordinates will thank you.

Make sure that people know that you want the team’s success. If you’re in a position of power, some may suspect that you only want glory for yourself. That’s why it is important to do things that let others know you are on their side, and that your leadership will produce good results for everyone.

Understand the business you are in. Unfortunately, there are many leaders out there who don’t get their business totally. Whether that’s because they inherited the business or they just no longer care, it doesn’t matter. It reads the same to employees. How can you lead if others don’t trust that you have the knowledge to do so?

Being a leader means taking action. It doesn’t matter how many good ideas you have if all they ever do is take up space in your head. Develop a plan and put your idea into action. Focus on the outcome you would like to achieve and focus your energy on making it happen.

Being a great leader is not all about paying too much attention to every move that people make. It is about showing people the best way to do things and allowing them to show you that they are capable. You have to provide encouragement and reinforcements to help them do their best.

Create goals and reward those who reach your goals. Setting up goals is much more effective than creating quotas. It is also a great way to boost morale in your team. You do not have to spend a lot of money on rewards if you are creative. However, if you really want to reward your team for good work, ask for a budget for rewards.

When you’re a business leader, you should try to treat your team or staff in the way that you’d like to be treated. Looking down on people isn’t right and doesn’t promote a good work atmosphere. If you treat you show your staff respect, they will return the favor which can make your life much easier.

Learn to delegate properly. A good leader knows that they cannot handle everything alone. They need others to do certain tasks. That doesn’t mean delegating all of your responsibilities to others, but if you know someone on your team wants to help or can do a certain task better than you, pass it on to them. This will keep things moving forward by letting you work on other tasks that need to be completed.

One principle of successful leadership is to consider all points of view. You need to examine situations from the perspective of others. Even though you might not agree with another’s point of views, show respect and attentively listen as this perspective is shared with you. Never be close-minded to new information or new ideas.

Become a more effective leader by becoming a more self-confident individual. Research shows that a developed sense of self-confidence makes you look, sound, and act more like a leader. You can communicate confidence by maintaining excellent posture, speaking with certainty, and calling attention to key points by adding appropriate hand gestures.

Keep your cool even in the craziest of situations. If your employees see you panicking, they’ll think it’s time to panic. If they see you exuding strength, then they’ll feel confident in your ability to make the right decisions for both the company and them. Remember, perception is everything. Even if you feel the opposite, show strength and confidence.

You can use your leadership role in many positive ways. Try organizing a community outreach, and take your team to visit a homeless shelter, bringing food, or comfort items. Find a charity, and encourage your team to participate in some way. Your role as a leader does not have to be confined to a workplace. Your skills can be used to change lives.

To be a solid leader, you have to see the weaknesses and strengths of your team. Figuring out what makes your team diverse is what you need to do to have them be more successful. Learn about each employee’s personality. Asking about their personal lives and families can also build rapport and trust.

Don’t get too bogged down in your everyday tasks. As the leader, you need to look at the big picture. Keep your vision in mind as you look to the future of your business. Evaluate every employee, their individual talents and how they can continue to grow as your business expands.

You need to come up with goals for your company. Everybody wants to pursue something, and leaders can pose annual goals for their employees. Do not just set them and forget about it. Hold each person on your team accountable for his progress toward the goals and check in on them every month.

It is important for people in leadership roles to offer the team a voice during meetings and performance reviews. It may be tempting to do all the talking, but if you wish to motivate people, show that their opinions and suggestions have value and that you want to hear them.

If you are only in charge of one person, it is still important to have great leadership skills. Being a good leader requires more from you than you may have expected. Perfect the skills you already have and learn the skills you do not to become a great leader.

How to Find Your Customers on Instagram

So how do YOU find customers on Instagram? Here’s how:

YOUR BIO: Take a good look at your business and what YOU offer, then make sure your Bio is relevant to your business. And be specific. For example if you’re a Real Estate Agent, tell people WHAT you do and WHERE you do it! Many Instagram Bio’s miss this point. Some Bio’s may say; ABC Realtor selling multi million dollar homes. That’s pretty broad don’t you think? Where exactly does this realtor sell these multi million dollar homes? A better Bio would read like this; John Smith – Realtor in Miami Florida broker of Multi Million dollar properties. Now a prospective new follower will read this and know What this person does and Where he or she does it. Now your one step closer to finding a new targeted follower.

YOUR IMAGES: Instagram is all about the images or pictures right? So make each one count! So once you have decide what YOU are offering, post what it is your offering. We sometimes get caught up posting all sorts of things based on what we “think” our audience wants only to find we get lost posting all sorts of random stuff and nothing that really relates to your business. So if your intention is to give your followers a look behind the scenes then focus on posting images of your office, staff, projects, etc. But if your business is product based, you might focus on images of your product. You may even post pictures of your product being made, used or sold? Now you are giving the audience what they want from YOU and not what you think they WANT.

YOUR CAPTIONS; When writing your captions take a moment to think about what your writing, check spelling and say it in your voice. So for example; if your business is a Hair Salon, and your are posting the latest trend in a particular hair style your caption may read something like this: New hairstyle from the runways of Milan now available to you from us! OR your caption could read, This new style is now available in our salon. See how the caption is relevant to the image.

YOUR HASHTAGS: Hashtags are sometimes misused. People sometimes get caught up in the “popular” hashtags such as “love”, “selfie” and others and think if they use these they will gain more likes and followers. Sure, on the odd occasion this might work, however if someone searching for YOUR business is using the #hashtag tool the chances are they are searching for words related to your business. So when you use #hashtags use them correctly. If your business is a florist, use hashtags that relate to your picture first, then your business. An example of hashtags for a picture of red roses might be; #redroses #roses #longstemroses #florist #freshflowers #yourbusinessname – we always like to include our business name in the hashtags So that’s it. Pretty easy isn’t it. A little thought and focus and your Instagram account will explode with targeted followers that you can share YOUR business with.